Gsuite
What is GSuite?
GSuite is a collection of business, productivity, collaboration, and education software developed and powered by Google. The primary GSuite tools include Gmail, Drive, Docs, Sheets, Slides, Forms, Calendar, Google+, Sites, Hangouts, and Keep.
Over the last 10 years, Google released various tools and updates as part of its application suite. Google Apps was rebranded to GSuite in September of 2016, and not long after, the company launched its first hardware product: Jamboard.
The GSuite platform also includes the GSuite Marketplace (which was originally released in 2010), through which you can install third-party cloud applications to use as part of your collection of GSuite tools.
Features of Gsuite
Gmail
We manage the full technology lifecycle
Drive
We manage the full technology lifecycle
Calendar
We manage the full technology lifecycle
Docs
We manage the full technology lifecycle
Sheets
We manage the full technology lifecycle
Slides
We manage the full technology lifecycle
Forms
We manage the full technology lifecycle
Hangouts
We manage the full technology lifecycle
Benefits of GSuite
Hosting Email With Third-Party Is Always Recommended
It’s never recommended to host your email with the same company you use for WordPress hosting. That’s why we don’t and will never offer email hosting to our clients (other than perhaps a GSuite add-on down the road in MyKinsta. ) We go into great detail about the reasons here. But we’ll give you a quick summary of why below:
- If you use your host, you’re tied to IP addresses that your host has configured for outgoing email. If something goes wrong with that, such as a client suddenly spamming, there is a chance the IP address could get blacklisted for spam. Then you’re suddenly left hanging with no control.
- One of the biggest downfalls to relying on your WordPress host for emails is deliverability issues. With GSuite, you can authenticate outbound mail using DKIM and SPF records which can positively impact your spam rating.
- Sending emails via your WordPress host could potentially result in server resources issues. By offloading email to a third-party, especially Google Workspace, you’ll never have to worry about this.
- Spreading services across multiple providers is always a good thing. We always recommend separating DNS (we include Amazon Route 53 DNS for all clients), WordPress hosting, and email. This way if anything goes wrong with one, your email is always flowing. Most likely your DNS will still route regardless, but by using multiple providers you can guarantee this.
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Disadvantages of GSuite
To be completely honest, there aren’t many disadvantages that we’ve found using GSuite is a collection of business, productivity, collaboration, and education software developed and powered by Google. , and our team has used it for over four years. Although it definitely depends on the type of business you are. Here are a few things you might consider:
- Google Workspace is entirely web-based with no options for software. If you’re used to using Microsoft Office you’ll probably find that Google Docs and Sheets aren’t as powerful.
- Office 365 is still winning the enterprise market, while Google Workspace is still playing catch up.
- Office 365 does offer more storage off the bat. However, Google Workspace does offer unlimited storage if you upgrade to higher plans.
Additional Features of GSuite
- Google Chat: Have you heard of Slack? The Google Chat is basically Google’s new competing tool. It’s a dedicated group workspace with 1:1 chat and group chat. You can make conversations more efficient by interacting directly with deeply integrated Google bots and 3rd party apps. Google chat is included for free with all Google Workspace plans.
- Google Meet: We prefer Zoom or Slack video chat ourselves here at Kinsta, but Google Meet still makes video calls and conferencing a breeze. Meet is fully integrated with Google Workspace, so you can join meetings directly from a Calendar event or email invite. If you’re running the Enterprise version of Google Workspace, you can also take advantage of dial-in numbers for when people are on the road or perhaps without internet access.
- Google Forms: Most of you have probably all filled out a Google Form before. While we prefer to use other applications for this, preferably branded forms in our WordPress site, it can be an incredibly quick and easy way to gather information.
- Google Slides: Want a decent alternative to Microsoft Powerpoint? Google Slides is just that. Just like with their other products you can take advantage of their real-time collaboration and commenting, as well as unlimited version history.
- Google Sites: We don’t recommend using Google Sites as WordPress is much better for this. Check out the reasons why you should use WordPress.
- Endpoint Management: If you’re worried about an employee’s device getting stolen, don’t. That is what Endpoint Management is for. Easily enable this as an admin and remotely wipe Google Workspace data from devices if needed.
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